{"id":3892,"date":"2025-01-12T23:39:25","date_gmt":"2025-01-12T23:39:25","guid":{"rendered":"http:\/\/demoblogs.ecuad.camrose\/?page_id=3892"},"modified":"2025-01-12T23:39:25","modified_gmt":"2025-01-12T23:39:25","slug":"cloudbased-project-document","status":"publish","type":"page","link":"https:\/\/palette.ecuad.ca\/mrose\/resources\/project-planning-2\/cloudbased-project-document\/","title":{"rendered":"From a Cloud-based Drive, Project Folders &amp; Documents for Sharing"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">In order to collaborate with others, the following are steps you can take to establish shared, cloud-based folders and files on OneDrive or Google Drive.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Doing this will be a useful way to organize and keep track of a comprehensive project, such as a Junior Film. Files like word documents, slide presentations, and spreadsheets \u201cstream\u201d from their host servers. Items don\u2019t need to be transferred or downloaded to view. Everything can be seen from a web browser. It\u2019s also a good way to share files with others on a production team, like with practitioners. Those who work with you will be able to upload and download files from the folder.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Cloud-based folders and sharing of documents and movies work well with both Microsoft \/ OneDrive and Google. Both have their advantages and disadvantages. For example, as an Emily Carr student, you get a large amount of storage on OneDrive. With Google, the interface that plays back movies works nicely (you can advance through footage frame-by-frame) and spreadsheets have useful dropdown menus for production tracking and schedules. Both are fine with sharing options. OneDrive is especially secure for ECU students.<\/p>\n\n\n\n<h5 class=\"wp-block-heading\"><b>To set up a project folder<\/b><\/h5>\n\n\n\n<h6 class=\"wp-block-heading\"><strong><i>With One Drive<\/i><\/strong><\/h6>\n\n\n\n<p class=\"wp-block-paragraph\">To utilize OneDrive with a web browser, go to &lt;<a href=\"https:\/\/www.office.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">office.com<\/a>&gt; and \u201csign in\u201d (that is, click on the icon at the top-right corner of the page).<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">To access the Microsoft programs, look at the top-left corner of the \u201cWelcome to Microsoft 365\u201d front page, at the small \u201cgrid-like\u201d icon immediately to the left of the Emily Carr emblem.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"303\" height=\"62\" src=\"https:\/\/blogs-ecuad.ca\/mrose\/wp-content\/uploads\/sites\/12\/2025\/01\/icon_one_drive.jpg\" alt=\"\" class=\"wp-image-4724\" srcset=\"https:\/\/palette.ecuad.ca\/mrose\/wp-content\/uploads\/sites\/12\/2025\/01\/icon_one_drive.jpg 303w, https:\/\/palette.ecuad.ca\/mrose\/wp-content\/uploads\/sites\/12\/2025\/01\/icon_one_drive-300x61.jpg 300w\" sizes=\"auto, (max-width: 303px) 100vw, 303px\" \/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">Doing so will then open another window, from which you can access:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>OneDrive<\/li>\n\n\n\n<li>Outlook<\/li>\n\n\n\n<li>Word<\/li>\n\n\n\n<li>Excel<\/li>\n\n\n\n<li>PowerPoint<\/li>\n\n\n\n<li>And more<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">To make a new folder, from the OneDrive page, referring to the upper left corner of the browser window, click on the New button. Pull down and select Folder.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">From the Create a Folder window, give it a name, without special characters; that is no emojis, all lowercase letters, underscores for spaces, and so on. For example:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>project_folder<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Next, you will want to be able to share the folder, and consequently obtain a link, which you will use to set URLs on a blog post or to send to collaborators.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">From the browser, locate the folder that you intend to share. Click on it, to make it active. Select the little arrow \/ share icon. A Send Link window will then open. Choose the following settings.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Regarding the \u201c\u2026 share the link with\u201d section, click on the text with underscore to open the Sharing Settings. The best option is:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>People in Emily Carr University<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">From More Settings, select either:<br><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>\u201cCan view,\u201d if you want others to only read the document; that is, they cannot make changes to it.<\/li>\n\n\n\n<li>\u201cCan edit,\u201d if you want others to be able to make changes. For example, if you are working with a collaborator, and you want them to be able to upload a document, choose \u201cCan edit.\u201d<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Press Apply. Doing so will return you to the Send Link window. Under \u201cCopy Link,\u201d it should now read:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>\u201cPeople in your organization with the link can [view] or [edit].\u00a0<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Click on the Copy button to \u201cCreate a Sharing Link.\u201d A link will then become available &#8211; which you can copy and use in other places.<\/p>\n\n\n\n<h6 class=\"wp-block-heading\"><strong><em>With Google Drive<\/em><\/strong><\/h6>\n\n\n\n<p class=\"wp-block-paragraph\">To make a new folder, referring to the upper left corner of the Chrome browser window, click on New. Pull down and select New Folder.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">From the Create a Folder window, give it a name, without special characters; that is no emojis, all lowercase letters, underscores for spaces, and so on. For example:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>project_folder<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Press Create.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Next, you will want to be able to share the folder, and consequently obtain a link, which you will use to set URLs on a blog post or to send to collaborators.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">From the browser, locate the folder that you intend to share. Either context-click on the folder icon or name, or select the icon with \u201cthree small vertically-orientated dots\u201d at the right of the file name to reveal the context menu. From there, choose Share &gt; Share. A window will then open. Choose the following settings:<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Regarding the General Access area, click on the pull-down menu arrow to reveal \u201cAnyone with the link.\u201d<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">To the right of that section is another arrow pull-down option. Click on it to select:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>\u201cViewer,\u201d if you want others to only read the document; that is, they cannot make changes to it.<\/li>\n\n\n\n<li>\u201cEditor,\u201d if you want others to be able to make changes. For example, if you are working with a collaborator, and you want them to be able to upload a document, choose \u201cEditor.\u201d<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">You can click on the Copy Link button, which you would then give you the URL to use when making a link.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Press Done to exit the Share window&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">If you need to copy the link again, just as you did before, beside the folder icon and file name, click on the three small vertically-orientated dots\u201d at the right of the file name to reveal the context menu. Choose Share &gt; Copy Link.<\/p>\n\n\n\n<h5 class=\"wp-block-heading\"><strong>Establish a project document<\/strong><\/h5>\n\n\n\n<h6 class=\"wp-block-heading\"><strong><em>With One Drive<\/em><\/strong><\/h6>\n\n\n\n<p class=\"wp-block-paragraph\">To access the Microsoft programs, once you have logged into M365 (that is, go to &lt;<a href=\"http:\/\/office.com\" target=\"_blank\" rel=\"noreferrer noopener\">office.com<\/a>&gt; and \u201csign in\u201d, and click on the icon at the top-right corner of the page), look at the top-left corner of the \u201cWelcome to Microsoft 365\u201d front page, at the small \u201cgrid-like\u201d icon immediately to the left of the Emily Carr emblem.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"303\" height=\"62\" src=\"https:\/\/blogs-ecuad.ca\/mrose\/wp-content\/uploads\/sites\/12\/2025\/01\/icon_one_drive.jpg\" alt=\"\" class=\"wp-image-4724\" srcset=\"https:\/\/palette.ecuad.ca\/mrose\/wp-content\/uploads\/sites\/12\/2025\/01\/icon_one_drive.jpg 303w, https:\/\/palette.ecuad.ca\/mrose\/wp-content\/uploads\/sites\/12\/2025\/01\/icon_one_drive-300x61.jpg 300w\" sizes=\"auto, (max-width: 303px) 100vw, 303px\" \/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">Doing so will then open another window, from which you can access:<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Doing so will then open another window, from which you can access:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Doing so will then open another window, from which you can access:<\/li>\n\n\n\n<li>OneDrive<\/li>\n\n\n\n<li>Outlook<\/li>\n\n\n\n<li>Word<\/li>\n\n\n\n<li>Excel<\/li>\n\n\n\n<li>PowerPoint<\/li>\n\n\n\n<li>And more<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Click on Word. From that page, from \u201cCreate New\u201d, choose \u201cBlank Document.\u201d<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">You will want to save it as &lt;project_document&gt; in the Project Folder that you have already set up, described in the section above.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">To share the document, follow the same steps as sharing the Project Folder, also listed above.<\/p>\n\n\n\n<h6 class=\"wp-block-heading\"><strong><em>With Google Drive<\/em><\/strong><\/h6>\n\n\n\n<p class=\"wp-block-paragraph\">From here, you will be able to link to a given word document, slide presentation, spreadsheet, or movie from another document like a project blog.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Referring to the upper left corner of the Chrome browser window, click on New. Pull down and select one of the list:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Google Doc<\/li>\n\n\n\n<li>Google Sheet<\/li>\n\n\n\n<li>Google Slide<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">You\u2019ll probably want a Blank version, but Template will do as well.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">You will want to save it in the Project Folder that you have probably already set up, described in the section above.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">To share the Project Document, follow the same steps as sharing the Project Folder, also listed above.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>In order to collaborate with others, the following are steps you can take to establish shared, cloud-based folders and files on OneDrive or Google Drive. Doing this will be a useful way to organize and keep track of a comprehensive project, such as a Junior Film. Files like word documents, slide presentations, and spreadsheets \u201cstream\u201d [&hellip;]<\/p>\n","protected":false},"author":18,"featured_media":0,"parent":2464,"menu_order":1,"comment_status":"closed","ping_status":"closed","template":"","meta":{"inline_featured_image":false,"footnotes":""},"class_list":["post-3892","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/palette.ecuad.ca\/mrose\/wp-json\/wp\/v2\/pages\/3892","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/palette.ecuad.ca\/mrose\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/palette.ecuad.ca\/mrose\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/palette.ecuad.ca\/mrose\/wp-json\/wp\/v2\/users\/18"}],"replies":[{"embeddable":true,"href":"https:\/\/palette.ecuad.ca\/mrose\/wp-json\/wp\/v2\/comments?post=3892"}],"version-history":[{"count":1,"href":"https:\/\/palette.ecuad.ca\/mrose\/wp-json\/wp\/v2\/pages\/3892\/revisions"}],"predecessor-version":[{"id":4725,"href":"https:\/\/palette.ecuad.ca\/mrose\/wp-json\/wp\/v2\/pages\/3892\/revisions\/4725"}],"up":[{"embeddable":true,"href":"https:\/\/palette.ecuad.ca\/mrose\/wp-json\/wp\/v2\/pages\/2464"}],"wp:attachment":[{"href":"https:\/\/palette.ecuad.ca\/mrose\/wp-json\/wp\/v2\/media?parent=3892"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}